Make a List of Possible Dates

Before finalizing the date make a list of some possible dates for the conference. This is because sometimes your favorite location on that date is booked so at that time it’s better to switch the date.
If you want to make your conference a big success, never choose a date in which there is some public holiday because a lot of people would like to spend these special days with their family and won’t attend the event. Before finalizing a date it is better to check the calendar to ensure that the chosen date is not a public or bank holiday.
By keeping your potential viewers in mind checks out the day and dates of other conferences as well of any related industry. If there will be some other conference as well you will lose your audience.
Therefore, it is always recommended to start planning for your conference as early as possible in order to avoid any hurdle.

Make a Budget

The most crucial part in making any event successful is its budget. When hiring an event planner make sure letting them know your budget. Keep it precise, and include both revenues and expenses. Before finalizing it is better to compare the budget with the checklist of the conference.

Find the Location or Venue

The accomplishment of any conference depends on its venue. After making a list of possible dates start searching for a suitable venue for the conference. The best choice is a hotel that also contains conference rooms as it also provides good infrastructure and staff. The best location will be near to the railway station or airport or in the city so that everyone can reach easily.
Make sure the room you select must be adequate and won’t look too crowded after setting the stage and set. Check out the venue by yourself before finalizing it in order to avoid any unpleasant surprises later.

Speaker and Agenda

Other than networking, speakers and topics are the key causes to attend your conference. In order to make your conference a big success hires the speakers who are well-known and famous. As speakers, play a major role in attracting more attendees.
Make sure you have enough time left for networking. Choose best caters for your conference.

Online Registration / Pre-Sell

For any event registration for the conference is one of the main incomes. Keep in mind that payment handling and attendee registration is essential; it must look professional and accessible by everyone. In order to collect the data of the attendee ask them to fill the registration form after the event/conference. Professional and experienced event planners offer you tailor-made registration forms. Also, you can upload these registration forms on your conference website.
If you are thinking for uploading registration forms make sure it also contain a venue, directions, speakers and agenda of your conference. Choose a reliable provider on which you can trust on currencies and payment methods so that your attendees find it easy to make registration. Also, choose a provider who provides cancellation handling, discount system, a good management of attendee, billing, and payment handling in order to save your precious time.

Discounts

The best way to boost up your sales is to offer discounts. The best ways to attract attendees are to offer them early bird tickets as it helps you get cash flow before time. Send invitations with discount cards to the readers of blogs, magazines, and newspapers via e-mail and offer loyalty discounts to past attendees.

Promotion

A professional event planner defines the potential attendees and guest list first so that you can easily target promotion and marketing efforts. Pay proper attention on advertising your conference, as this is the best way to re-activate past attendees and attract new attendees. This can be achieved via different channels:

• Invitations to past attendees
• Offline promotion
• Post ads on social media networking and your website
• Invite the media

Attendee and Inventory Badges and List

It is always better to check all the technical equipment before time in order to avoid any hurdle at the day of the event. Create a proper checklist of everything so, that everything can be easily managed at the end of the day. Don’t forget to check all the equipments before 2 hours.
Prepare badges that contain the name of every attendee in order to help the networking department at the conference. Registration forms that are filled online are a big help in this regard.

Entry Management and On-Site Registration

Make sure entry management and on-site registration should be efficient and well organized in order to avoid long rows on the day of the conference. You can also use the electronic registration system that can help you scan bar codes that are printed on the registration confirmations. This will help you complete the registration process in no time.

At the End of the Conference

At the end of the conference before leaving the venue make sure it must be clean. Pay all the bills and send all the rented things back. Then start evaluating if the conference is a success or not.
Compare the budget you set with the total amount you spent. In last send a thank you message or letter to your attendees and speakers.